SMARTSOURCE is in need of several full time resources to handle the day to day processes for an IT Receiving department.
Standard hours would be Monday to Friday, 9am to 5pm.
Location: NY, NY 10010
Job Type: Open ended contract
Start Date: ASAP
Position title: IT Procurement Receiving and Distribution Clerk
RESPONSIBILITIES
Responsibilities would include matching all IT hardware and software against purchase orders, affixing asset tags, entering assets into database, working with suppliers to address discrepancies, deploying assets to appropriate departments and overseeing asset disposal.
RECEIVING AND DISTRIBUTION FUNCTIONS:
? Make a copy of the original packing slips and file in our central files.
? Production of the Query Data Dump on a daily basis.
? Pick up packages from our Central mailroom -EMA (packages could weight up to 180 lbs) and distribute accordingly.
? Inspection and Receipt of equipment; verify packing slip information against contents of package (i.e., Part Number, Serial Number, Quantity, Carrier tracking number, Number of boxes).
? Use of People Soft v8.0 in order to update Purchase Orders and create electronic paper trail by verifying that the contents of the box(es) and packing slip matches what was requested in People Soft.
? Deployment of the Technology Equipment to the appropriate end user, and/or business unit received thru People Soft, based on the shipping instruction field.
? Keep manual paper trail of all received and deployed technology equipment.
? Notify End Users, Support Staff and or Business Unit via email or phone call for deployment of equipment.
? Re-deployment of old equipment, verifying usability, upgrading memory, video cards and network cards.
? Maintaining inventory records and interact with our maintenance vendor when there are equipment problems.
? Re-file old packing slips into files created, maintain and assemble central files for all orders processed by the Purchasing department (i.e., by Purchase Order Number and or Requisition Number, as pertinent documentation becomes available (i.e., initial orders, authorization letter, purchase order, external shipping documentation, (RMA) return documentation and invoices). Update files as necessary to ensure a reliable purchasing audit trail is maintained.
? Produce and process basic users and buyers request for PC hardware and software, from inspection of purchase order through the receipt and distribution of the equipment to the user.
? Responsible for the request of all returns (Return Authorization Number) for defective, DOA, Replacement and wrong equipment shipped by vendor.
? Custodian of the process for the Dispose of old, obsolete computer equipment not needed by the CSFB, thru a non-profit organization called "PerScholas".
? Inspection and verification of all PerScholas equipment as it goes out the door (i.e., Model, Qty, Make, Serial Number, Barcode).
? Able to support staff of two or three in a multitask fast paced work environment.
? POD (Proof of Delivery), ETA (Estimate Time of Arrival) research.
? Handle all issues related to the IT Receiving/Distribution Area as they come along.
? Asset Inventory Management - Bar-code/Tag all pertinent assets as they come thru the door.
? Shipping and Receiving equipment to/from other CSFB branches.
DATA INPUT
? Receive-Input actual invoice dollar amount(s) into People Soft database, requested via email by the Invoicing Processing Department.
? Daily input of all deployed technology equipment into the Delivery field on People Soft using the Shipping Log sheet.
? Daily log of all assets onto the Remedy Inventory Management database.
AUDIT (Invoices)
? Audit purchase orders, invoices, return documentation and credits.
QUALIFICATIONS
? High School Diploma or GED required.
? PC literacy with Microsoft Office experience (Excel, Word, Power Point, Outlook), with willingness to learn these and other personal computer applications on the job.
? Excellent organizational skills and detail oriented a must.
? Customer Service oriented.
? General typing and filling skills.
resumes can be sent to:
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